UPPER HANOVER TOWNSHIP BOARD OF SUPERVISORS

REGULAR MEETING MINUTES OF JUNE 10, 2008

Call to Order and Roll Call

The meeting was called to order at 7:00 p.m. by Chairman Fain, followed by the Pledge of Allegiance to the Flag. Township Supervisors in attendance were Shannan Bieler, Richard Fain, Eugene Fried, Mary Gibbs Kershner and Eugene Marks. Staff members in attendance were Stanley Seitzinger, Jr., Township Manager, Jeffrey Ashman, Fire Marshal, Larry Buck, Road Forman and Edward Skypala, Township Solicitor.

Citizen Comments

Citizens in attendance did not present comments.

Approval of Minutes

Mrs. Bieler moved to approve the Upper Hanover Township Workshop Meeting Minutes of May 12, 2008 and the Regular Meeting Minutes of May 13, 2008. The motion was seconded by Mr. Fried and carried unanimously.

Monthly Invoices

1. Previously Paid Bills Authorization

Mr. Fried moved to approve the previously paid bills for the month of May. The motion was seconded by Mr. Marks and carried unanimously.

2. Approval of Monthly Bills to be Paid

Mr. Marks moved to approve the monthly bills payment in the General Fund in the amount of $97,396.78, Municipal Facility Fund in the amount of $397,290.77, Escrow Fund in the amount of $16,451.74 and Parks and Recreation Fund in the amount of $5,151.13. The motion was seconded by Mr. Fried and carried affirmatively with Mrs. Bieler abstaining from the vote since Mrs. Bieler was listed on the bills list as receiving a reimbursement for materials relating to the construction of a message center sign at Macoby Run Park.

Monthly Reports

1. Treasurer’s Report

Manager Seitzinger entered the monthly Treasurer’s Report into the record.

2. State Police Report

Manager Seitzinger indicated that a State Police Report was not yet received and that the draft would be forwarded upon receipt.

3. Building Inspector Report

Manager Seitzinger entered the monthly Building Inspector Report into the record.

4. Fire Marshal Report

Mr. Ashman entered the monthly Fire Marshal Report into the record.

5. Road Report

Larry Buck, Road Foreman presented the monthly Road Report.

Special Items

1. Resolution #2008-14, Ten Year Service Recognition Award – Beverly Mudd

Mr. Marks moved to adopt Resolution #2008-14. The motion was seconded by Mrs. Bieler and carried unanimously. A copy of the resolution was presented to Beverly Mudd.

2. Public Hearing – Ordinance #2008-04, Zoning Ordinance Amendment

The Chair of the meeting was turned over to Township Solicitor Edward Skypala. Mr. Skypala entered the public notice and exhibits into the record. Mr. Skypala requested comments and testimony from citizens in attendance. Comments were not presented. Mrs. Bieler moved to adopt Ordinance #2008-04. The motion was seconded by Mrs. Kershner and carried unanimously.

3. Public Hearing – Ordinance #2008-05, An Ordinance Adopting an Official Map of

Upper Hanover Township

Township Solicitor Edward Skypala entered the public notice and exhibits into the record. Mr. Skypala requested comments and testimony from citizens in attendance. Comments were not presented. Mr. Fried moved to adopt Ordinance #2008-05. The motion was seconded by Mr. Marks and carried unanimously.

Planning and Zoning

1. Zoning

Manager Seitzinger presented information on current matters under review.

Subdivisions and Land Developments

A. Resolution #2008-15, A Resolution Granting Final Approval to a Plan of Subdivision

and Land Development for Phases 1C, 2 and 3 of the Northgate Development Along

Route 663 in Upper Hanover Township

Manager Seitzinger reported that the Upper Hanover Township Planning Commission at the meeting of June 4, 2008 recommended adoption of Resolution #2008-15. Discussion ensued. Mrs. Kershner moved to adopt Resolution #2008-15. The motion was seconded by Mr. Marks and carried unanimously.

B. Shultz/Bolden Annexation Plan Waivers

Mr. Skypala reported that matters were in order relating to the waivers as recommended by the Upper Hanover Township Planning Commission. Mrs. Kershner moved to approve the following waivers:

• Section 403.8.B – A waiver from the requirement to widen Township Woods Road

to a 32 ft. wide paved cartway.

• Section 410 – A waiver from the requirement to provide sidewalk, curb, and

stormwater for this subdivision.

• Section 411 – A waiver from the requirement for a traffic study.

• Section 419 – A waiver from the requirement to provide lighting.

• Section 500-4 – A waiver from the requirement to provide street trees. This is

a wooded site.

The motion was seconded by Mrs. Bieler and carried unanimously.

C. Shultz/Bolden Annexation DEP Planning Waiver and Non-Building Declaration

Mr. Marks moved to approve the DEP Planning Waiver and Non-Building Declaration as presented for the Shultz/Bolden Annexation Minor Subdivision Plan. The motion was seconded by Mrs. Kershner and carried unanimously.

D. Acceptance of Time Extensions or Rejection of Plans

Manager Seitzinger reported that a waiver of review time requirements had been submitted for the Cedar Stream Subdivision. Manager Seitzinger reported that a time extension to September 15, 2008 was received for the Hanover Hunt Subdivision.

Committee Reports

1. Budget and Finance Committee

A report was not presented.

2. Personnel Committee

A report was not presented.

3. Open Space, Parks and Recreation Committee

Mrs. Bieler reported upon the status of the Eagle Scout project for the installation of a message center sign as Macoby Run Park.

4. Regional Planning and Planning Committee

Mrs. Bieler reported that the Commonwealth of Pennsylvania was auditing the regional recycling grant as submitted by Huff Associates. The proposed Regional Planning Mission Statement Amendment was reviewed. Mrs. Bieler reported that Red Hill Borough had agreed to allow regional communities to piggyback with the Red Hill Uniform Construction Code Appeals Board. It was requested that Upper Hanover Township compile a list of potential candidates for the code required staffing of the appeals board. Mr. Skypala indicated that the adoption of a resolution would be necessary for participation.

5. Sewage and Water Committee

Mr. Marks presented comments on the status of the ongoing negotiations with Blommer Chocolates for continued use of the Perkiomen Sewer Plant.

Mr. Marks reported that the time frame for the instillation of public sewer along Church Road was dependant upon the Hanover Hunt Subdivision.

6. Bridge and Road Committee

Mr. Fried presented the results of the bridge maintenance bid with one bid received. Discussion ensued. Mr. Fried moved to reject the bid received from J.P.S. Construction Company, Inc. for the 2008 Bridge Maintenance Program due to the total bid amount exceeding the budget and to authorize re-bidding of the project with revised bridge priorities. The motion was seconded by Mrs. Kershner and carried unanimously.

Mr. Fried reported upon the traffic study results for the intersection located at Church Road, School House Road, Third Street and Goshenhoppen Church Road. Mr. Fried reported that intersection improvements as recommended by McMahon Associates will entail the installation of stop signs instead of signalization.

7. Renewable Energy and Recycling Committee

The Board of Supervisors agreed to a renewable energy presentation date of Thursday, September 25, 2008.

Township Engineer’s Report

1. Escrow Releases

There were not any escrow releases for review and action.

Township Manager’s Report

1. Administrative Assistant/Receptionist

Township Manager Seitzinger presented a proposal for the hiring of Donna L. Tino as a full-time Administrative Assistant/Receptionist in the Township Administration Office to be effective September 1, 2008. Township Solicitor Skypala polled each Township Supervisor and the Township Supervisors unanimously concurred with the hiring as presented.

Township Solicitor’s Report

A report was not presented.

Old Business

Old business was not presented.

New Business

1. Contract Change Order – B&E Energy Group, Change Order #HVAC-002,

Amount: $5,000 – Re: Fabrication and Installation of Two Fan Supports

In the Truck Bay Clearstory

Mrs. Kershner moved to approve contract change order #HVAC-002 in the amount of $5,000 for B&E Energy Group. The motion was seconded by Mr. Marks and carried unanimously.

2. Real Estate Tax Refunds

Mr. Fried moved to approve the following tax refunds as certified by the Township Tax Collector:

1. Dorothea Carr - $118.00

2. Gerald Mack - $68.00

3. Ernald Santos - $1.00

4. Thomas Frederick - $9.00

The motion was seconded by Mr. Marks and carried unanimously.

3. Workshop Meetings

Mrs. Kershner suggested that consideration be given to holding future workshop meetings in the public meeting room.

Adjournment

Mrs. Kershner moved to adjourn the meeting at 8:22 p.m. The motion was seconded by Mrs. Bieler and carried unanimously.

Respectfully Submitted,

Stanley W. Seitzinger, Jr.

Township Manager