UPPER
Call to Order and Roll Call
The meeting was called to order at 7:00 p.m. by Chairman Fain followed by the Pledge of Allegiance to the Flag. Township Supervisors in attendance were Shannan Bieler, Richard Fain, Ben Fiorito, Eugene Fried and Mary Gibbs Kershner. Staff members in attendance were Edward Skypala, Township Solicitor, Larry Buck, Road Foreman, Jeffrey Ashman, Fire Marshal and Stanley W. Seitzinger, Jr., Township Manager.
Citizen Comments
Citizens in attendance did not present comments.
Approval of Minutes
Mrs. Bieler moved to approve the Upper Hanover Township Board of Supervisors Workshop Meeting Minutes of February 8, 2010. The motion was seconded by Mrs. Kershner and carried unanimously.
1. Previously Paid Bills Authorization
Mrs. Kershner moved to approve the previously paid bills in the amount of $771.64 from the General Fund. The motion was seconded by Mr. Fried and carried unanimously.
2. Approval of Monthly Bills to be Paid
Mrs. Kershner moved to approve the monthly bills payment in the General Fund in the amount of $128,269.24, Escrow Fund in the amount of $6,949.63, Open Space Fund in the amount of $564.00 and Parks and Recreation Fund in the amount of $578.00. The motion was seconded by Mrs. Bieler and carried unanimously.
Monthly
Reports
1. Treasurer’s Report
Manager Seitzinger entered the monthly Treasurer’s Report into the record.
2. State Police Report
Manager Seitzinger presented the monthly State Police Report. Lieutenant David C. Buckley provided an overview of the annual police report for 2009.
Lieutenant Buckley presented comments concerning the proposed
Megan’s Law postings at Township parks.
Discussion ensued. The Board
of Supervisors recommended the development of an article for the next Township
Newsletter concerning Megan’s Law.
Further discussion ensued regarding the installation of a sign at the
The Board of Supervisors agreed that information should be
posted in the message center signs at
3. Building Inspector Report
Manager Seitzinger entered the monthly Building Inspector Report into the record.
4. Fire Marshal Report
Fire Marshal Ashman entered the monthly Fire Marshal Report into the record.
5. Road Report
Larry Buck, Road Foreman, entered the monthly Road Report into the record.
Special
Items
1. Thirty Year
Service Recognition Award – Raymond F. Carr,
Authority
The Board of Supervisors presented a Thirty Year Service Recognition Award to Raymond F. Carr for his service on The Upper Hanover Authority.
2. Public Hearing, Ordinance #2010-02,
Amendment to Street Address Number
Ordinance
Township Solicitor Skypala assumed the Chair of the meeting. Mr. Skypala entered the public notice, proof of publication and letter to the Montgomery County Law Library regarding proposed Ordinance #2010-02. Mr. Skypala requested testimony for or against the proposed ordinance. Citizens in attendance did not present testimony. Mr. Skypala closed the public hearing. Mrs. Kershner moved to adopt Ordinance #2010-02. The motion was seconded by Mr. Fried and carried unanimously.
3. Northgate
Alex Torres, Northgate resident, inquired on the status of the project. Mr. Skypala reported upon a recent meeting with the holders of the project bond where it was represented by the bond holder that a contract would be let no later than April 15, 2010 for the completion of work on the outstanding public improvements with an expected work start date in the month of May. Mr. Skypala also reported upon a bond being held by the Pennsylvania Department of Transportation regarding project related traffic signal installations and upgrades.
Sharon Bastone inquired as to a back-up plan if the holder of the bond does not proceed as represented. Mr. Skypala reported that the Upper Hanover Township Board of Supervisors has authorized the filing of a lawsuit if activities do not proceed.
Ryan Crouthamel inquired if the bond covered grading on individual lots. Chairman Fain reported that the bond covers erosion areas that are considered part of the public improvements.
A resident inquired if a maintenance bond would be required
and Mr. Skypala reported that an 18 month maintenance bond will be required
following the completion of the public improvements. Discussion ensued regarding what
improvements are covered by the bond and what improvements are not covered by
the bond. Chairman Fain reported
that
Planning and Zoning
1. Zoning
There was nothing new to report.
2. Subdivisions and Land Developments
A. Landis Tract Minor Subdivision Final Approval
Mrs. Kershner moved to provide final plan approval for the Landis Tract Minor Subdivision Plan as per the plan prepared by Irick, Eberhardt & Mientus, Inc. dated September 1, 2009 and last revised December 18, 2009. The motion was seconded by Mrs. Bieler. Mrs. Bieler withdrew her second to the motion. Mr. Fried moved to second the motion. The motion carried affirmatively with Mrs. Bieler abstaining from the vote.
Committee Reports
1. Budget and Finance Committee – Mr. Fiorito
Mr. Fiorito reported upon a review of Township investment funds and an ongoing project to maximize investment returns. Discussion ensued.
A. Resolution #2010-05, Inter-fund Transfer Authorization
Mrs. Kershner moved to adopt Resolution #2010-05. The motion was seconded by Mr. Fiorito and carried unanimously.
B. Resolution #2010-06, Approval of
Additional Bank Depositories
Mrs. Kershner moved to adopt Resolution #2010-06. The motion was seconded by Mr. Fried and carried unanimously.
2. Personnel Committee – Mrs. Kershner and Mr. Fried
Mr. Fried reported upon the planned scheduling of semi-annual meetings with the Township Administration staff and the Road Department staff.
3. Open Space, Parks and Recreation Committee – Mr. Fried
A. Volleyball Pits
Mr. Fried commented upon the recent estimates regarding the
construction of volleyball pits at
B. Batting Cages
The Board of Supervisors decided against the proposed
installation of batting cages at
C.
Mrs. Bieler presented a proposed logo for use on additional
D. Scheduled Posting
Mrs. Bieler presented an option for interactive on-line scheduling at Township parks on the Township website.
E. Girls Softball League Scheduling
Mr. Fried indicated that the Upper Perkiomen Girls Softball League requested additional days of use for Saturday, April 17, 2010 and Saturday, June 19, 2010 from 9:00 a.m. to 2:00 p.m. The Board of Supervisors expressed concurrence with the proposed additional scheduling.
F. Township Service Badge or Patch
Mr. Fried reported that classes at the
4. Renewable Energy and Recycling Task Force – Mrs. Bieler and Mrs. Kershner
The proposed date of the fall festival was revised to September 25, 2010.
5. Regional Planning and Planning Committee – Mrs. Bieler as the Chairman and
Mrs. Kershner as the Alternate
Mrs. Bieler provided an update. The planned April 7, 2010 joint meeting of the Upper Hanover Township Planning Commission and the Upper Hanover Township Board of Supervisors was noted.
6. Sewage and Water Committee – Mr. Fain with Mrs. Bieler as the Alternate
Mr. Fain provided an update on the Northgate sewer and water status.
Discussion ensued regarding the ongoing grinder pump consideration relating to the Palm sewer line. The Board of Supervisors discussed the possibility of scheduling a joint meeting with The Upper Hanover Authority to discuss the matter further.
7. Bridge and Road Committee – Mr. Fried
Mr. Fried reported upon
8. Public Safety Committee – Mr. Fried and Mrs. Kershner
A report was not presented.
Township
Engineer’s Report
Manager Seitzinger entered the monthly Engineer’s Report into the record.
Township Manager’s Report
A report was not presented.
Township Solicitor’s Report
A report was not presented.
Old
Business
1.
Mr. Fried indicated that he is reviewing the previously issued pavilion specifications to determine whether changes can be implemented in the design in order to lower the cost. Discussion ensued regarding costs relating to extending a public sewer line and water line to the pavilion.
The Board of Supervisors concurred that different options should be bid out in order to determine an actual cost.
New
Business
1. Turf Maintenance
Proposals
The Board of Supervisors concurred that the 2010 Turf Maintenance Proposals should be awarded to the low bidder, TruGreen.
2. Road Materials,
Equipment Rental and Bituminous Seal Coat in Place Bid
Awards
A. Bituminous Seal Coat
Mrs. Bieler moved to award the 2010 Bituminous Seal Coat Bid to Asphalt Maintenance Solutions, LLC. The motion was seconded by Mr. Fried and carried unanimously.
B. Equipment
Rental
Mrs. Kerhsner moved to award the 2010 Equipment Rental Bid, Paver and Roller to Yarnall Paving,Inc. The motion was seconded by Mr. Fried and carried unanimously.
C. Road Materials –
Aggregate and Asphalt
Mr. Fried moved to approve the following bid awards:
Aggregate: FOB and delivered to Highway Materials for #1, #1B, #2A, #2B, #3, #4 and Anti-Skid with Martin Stone Quarries as secondary for #1 FOB, #1B FOB and delivered, #2A FOB and delivered, #2B FOB and delivered, #3 FOB and delivered, #4 FOB and delivered and Anti-Skid FOB and delivered. FOB and delivered to Martin Stone Quarries for #3A and Gabion with Highway Materials as secondary for #3A FOB and delivered.
Asphalt: 2PI FOB and delivered, Superpave 9.5 mm FOB and delivered, Superpave
25 mm FOB and delivered and Superpave 19 mm FOB and delivered to Highway Materials with Bechtelsville Asphalt as secondary on all Superpave.
The motion was seconded by Mrs. Bieler. The motion carried affirmatively with Mrs. Kershner abstaining from the vote.
Adjournment
Mrs. Kershner moved to adjourn the meeting at 10:24 p.m. The motion was seconded by Mr. Fried and carried unanimously.
Respectfully Submitted,
Township Manager